// Business & Operations

SaaS License Utilization Reconciler

Reconcile SaaS seats, activity, invoices, and HR status into reviewable reclaim candidates without revoking access.

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What problem does SaaS License Utilization Reconciler solve?

Assigned seats, recent activity, invoices, contracts, and HR rosters are commonly compared by hand immediately before renewal.

Use it to

Find terminated users with active licenses
Review unused paid seats before renewal
Reconcile invoiced seats with supplied active assignments

What it returns

findings.csv with stable codes and evidence sources
review-manifest.csv with every reviewed record
result.json with READY, REVIEW, or BLOCK gate and SHA-256 receipt
report.md with a human-review handoff

A representative input and result

fixture-backed sample

input `users[]` uses `user_id` and `employment_status`; `licenses[]` uses `license_id`, `user_id`, `application`, `status`, `days_since_activity`, and optional exception evidence; `invoices[]` uses `invoice_id`, `application`, and `seat_count`.

result A deterministic READY, REVIEW, or BLOCK result with stable finding codes, a complete review manifest, a human-readable report, and a SHA-256 receipt.

Access and approval boundaries

Terminal permission to run the bundled local Python reconciler.
Read access to one user-selected normalized UTF-8 JSON packet.
Write access only to one user-selected local output directory.
No browser, network, credential, account, environment-variable, messaging, payment, deletion, access-change, filing, or publication permission.

Known limitations

Activity age does not by itself prove that a seat should be reclaimed.
The package does not connect to a SaaS provider, HRIS, or identity system.
It never revokes access, changes a subscription, or contacts a user.

Questions

Does it connect to a live account or provider?

No. It reads one normalized local JSON packet and makes no network request.

Does it make the final decision or external change?

No. It produces evidence findings; the responsible owner makes every decision and action outside the package.

Is the result deterministic?

Yes. Stable finding codes, sorted records, and a SHA-256 receipt make repeated review inspectable.

What happens with malformed input?

Unreadable JSON, missing arrays, duplicate core identifiers, invalid timestamps, and invalid core numbers fail closed.

Does READY prove the underlying evidence is true?

No. READY means no automated finding appeared in the supplied normalized packet; source truth still requires human review.

SaaS License Utilization Reconciler keeps proof and approval boundaries visible.

The listing includes the tested package, realistic samples, declared permissions, and known limitations.

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